Course Drops and Withdrawals Policy #3000.16

Purpose:  To comply with Minnesota State College and University Board policy for the refund of tuition and fees and for the period in which a student may drop or withdraw from a class.

Applicability: Students can drop from a course until the 5th day of a standard term.  Withdrawal from a course will be allowed after the 5th day of the standard term and until the 60th day of the term or until 80 percent of the course has been held and will be shown as a W on the transcript. After that point withdrawals will not be allowed and students will be graded according to their performance in the course.

 

Part 1:  Definitions

Subpart A.  Course drop.  A course drop is the removal of a class from a student’s record to show no record of enrollment.  Course drop deadlines are established each term in accordance with Minnesota State College and University Board policy.

Subpart B. Course withdrawal. A course withdrawal is the official way for a student to remove them self from a class they do not intend to complete.

The course withdrawal period follows the course drop period. Course withdrawal deadlines are established each term in accordance with Minnesota State College and University Board policy.

Withdrawn courses remain on a student’s record with a grade of W. 

Subpart C. College-initiated course drop or withdrawal.  College administration may initiate a course drop or withdrawal according to policies established by the College and Minnesota State Colleges and Universities Board of Trustees. 

 

Part 2: Financial Implications of a Course Drop or Withdrawal

Subpart A. A student who drops a course or withdraws from all courses may be entitled to a refund or partial refund of tuition and fees.

Subpart B.  A student who drops or withdraws from a course after the semester disbursement of financial aid may be subject to the cancellation of a portion or all of the financial aid the student received. 

The student may be obligated to return financial aid overages disbursed to them and may be required to pay the tuition and fee charges that were previously covered by the student’s aid award.

 

Part 3: Academic Implications of a Course Drop or Withdrawal

Subpart A. A student who drops or withdraws from a class, or who has been administratively dropped or withdrawn from a class, is no longer eligible to participate in that class. 

Subpart B. A dropped course is no longer considered enrolled credits, effective first day of the term.  A withdrawn class is no longer considered enrolled credits, effective from the date of withdrawal. 

Subpart C. Withdrawn credits are considered attempted but not earned for the calculation of percent completion when assessing satisfactory academic progress.

 

List related policies, procedures or plans here: 

  • 4000.03 Satisfactory Academic Policy ACA
  • Minnesota State Colleges and Universities Board Policy: 
    • 5.12 Tuition and Fee Due Dates, Refunds, Withdrawals and Waivers
    • 5.11 Tuition and Fees
    • 3. 34.1 Official Academic Semester Start Date

 

Date & Subject of Revisions:   November 18, 2016

Student Academic Policies

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