Definitions

Drop - to end enrollment in one or more classes in a term while still being enrolled in some classes for the same term.

Withdrawal - to end enrollment in all of your classes for a given term.

Courses may be dropped using the MnSCU eServices (registration) site until the withdrawal timeframe has passed for the class.

DROP

WITHDRAWAL

Full Term Classes (10 - 16 Weeks)

What is my grade?

  • Day 1 - 5 of the term:
    No grade given - course does not appear on transcript
  • Day 6 - 80% of the term: W Grade
  • Final 20%  of the term: Grade assigned by instructor

What is my grade?

  • Day 1 - 5 of the term:
    No grade given - course does not appear on transcript
  • Day 6 - 80% of the term: W Grade
  • Final 20% of the term: Grade assigned by instructor

What is my refund?

  • Day 1-5 of the term: 100%
  • Day 6 to end of term: 0%

What is my Refund?

  • Day 1 -5 of the term: 100%
  • Day 6 - 10 of the term: 75%
  • Day 11 -15 of the term: 50%
  • Day 16 - 20 of the term: 25%
  • Day 21 to end of term: 0%

DROP

WITHDRAWAL

Less Than Full Term Classes (0 - 9 Weeks)

What is my grade?

  • Class Day 1 + next Business Day following: No grade given - course does not appear on transcript
  • Class Day 2 to Withdrawal Timeframe: (see grid below)   W
  • After Withdrawal Timeframe has passed: Grade assigned by instructor

What is my grade?

  • Class Day 1 + next Business Day following: (unless the class is 1 or 2 days in length only) No grade given - course does not appear on transcript
  • Class Day 3 to Withdrawal Timeframe:  W
  • After Withdrawal Timeframe has passed: Grade assigned by instructor

What is my refund?

  • Class Day 1 + next Business Day following: 100%
  • Class Day 2 to end of class: 0%

What is my refund?

Classes Less Than 3 Weeks in Length

  • Class Day 1 + next Business Day following: (unless the class is 1 or 2 days in length only)   100%
  • Class Day 3: (unless the course is 1 or 2 days in length)   50%
  • Class Day 4 to end of class: 0%

Classes 3 - 9 weeks in Length

  • Class Day 1 + four Business Days following:
    100%
  • Class Day 1 + five - nine Business Days following: 50%
  • Class Day 1 + 10 or more Business Days following: 0%

Withdrawal Timeframes

Full Term Classes

Per MnSCU Board procedure 3.34.1, a student may withdraw from a full semester course until the date at which 80% of the days in the academic semester have elapsed. 

Non-Full Term Classes

For courses not on a standard academic semester schedule, the final date for withdrawal shall be established as the date on which 80% of the instructional days for the course have elapsed.

Please see the eServices site for the actual date you can withdraw from each course.  If you have questions about your grade or refund, please contact the Student Affairs Center on your campus before you process your drop on the eServices site.

For non-credit courses, refund timeframes are set by our Center for Business and Industry (CBI) and can be before the course begins.  Please contact CBI for further information at 507-389-7203.

Note to financial aid recipients:  A student’s refund for classes will be credited to their outstanding loan balance and/or federal or state grant programs.

Federal Refund Policy

The federal “Return to TitleIV Aid” formula is mandated by the Reauthorization of the Higher Education act of 1998.  This formula is applicable to any student receiving federal aid who withdraws from all classes on or before the 60th percentage point- in-time of the term for which aid was paid.

Since financial aid is usually disbursed early in the term, withdrawal before the 60th percentage point-in-time means that a student has not earned 100% of the aid the student was paid.  Therefore, the student has unearned aid which must be returned to the federal programs in an order prescribed by the U.S. Department of Education, who oversees all Title IV financial aid programs.  The percentage of unearned aid is equal to the number of calendar days remaining in the term divided by the total number of calendar days in the term. (Days remaining/Days in the term = Unearned percentage of Title IV paid to student)

The return policy applies to the Federal Pell Grant, Federal SEOG , Federal Stafford Loans and Federal Parent Loans.  The college may have an obligation to return funds that were applied to the student’s account.  The student may have an obligation to return funds that were paid to the student.  When the college returns funds that were applied to the student’s account, a balance due may result.  The student will owe the balance to the college.  A refund of tuition and fees could be used to reduce the balance or pay it in full.

Revised March 2013