South Central College is responsible to both the public and its students to provide sound post-secondary education in an economic and efficient manner. This responsibility includes the obligation to require satisfactory academic progress (SAP) from its students in return for the opportunity afforded them by a tax supported college.
All students enrolled in coursework at SCC must maintain a cumulative grade point average of 2.0 and must complete at least 67% of all credits attempted to be in good academic standing. All enrolled students will be evaluated for academic progress each semester.
Minimum Credit Completion Standard: The student must complete at least 67% of all registered/attempted credits to remain in good academic standing. Grades of F, FN, I, NC,; W, Z and IP (or blank/missing) are treated as attempted credits but NOT earned credits and thus negatively impact the percent completion. Percent completion is based on credits in which students are enrolled on the fifth day of the term. % earned = cumulative earned credits divided by cumulative attempted credits
South Central College will evaluate satisfactory academic progress after each term which includes fall, spring and summer.
Warning – A student will be placed on warning status if:
Hold Codes: 0093 Academic, 0165 Financial Aid
Warning status allows the student one additional semester to bring academic performance to the required level. During the warning term, students are eligible to enroll in classes and to receive financial aid funding as applicable. Students on warning status are strongly encouraged to participate in Warning Advising Sessions to assist them in reaching the satisfactory academic progress standards.
Suspension – A student will be placed on suspension if:
Suspension status means that a student is no longer eligible to enroll in classes or to receive financial aid awards at South Central College. The length of the suspension is one academic year. All students who seek to return to SCC must apply for Academic Reinstatement. If an Academic Reinstatement appeal is approved, students will be readmitted on probation.
Hold Codes: 0002 Academic, 0139 Financial Aid
Probation – Students will be placed on probation if:
All students on probation will be evaluated for satisfactory academic progress and must meet the following criteria to be eligible to continue enrollment as a student at SCC:
Hold Codes: 0001 Academic, 0162 Financial Aid
Following a suspension and an approved Academic Reinstatement Appeal, students will have performance goals they must meet in the event they do not return to good standing in one term. These performance goals are the student’s Academic Plan. Criteria included in the academic plan may include:
Following your probation term, you will be evaluated for satisfactory academic progress and one of three possible outcomes will result:
Academic/Financial Aid Reinstatement Appeal
Students who wish to re-enroll at SCC must appeal for Academic Reinstatement at least 14 calendar days prior to the start of the term of planned enrollment, unless otherwise notified by the college based on time limitations necessary for processing. The committee will take the appeal under consideration if it occurred as a result of unusual circumstances such as injury, illness or death in the immediate family or if the one year suspension has been served. The written appeal should be supported by additional documentation. This initial consideration of appeal will be reviewed by Student Affairs Directors/Assistant Directors. The committee will notify the student of the appeal decision by email to the SCC student email account if it exists, or to the personal email account if no current SCC student account exists. The committee’s decision shall be final within the college and the Minnesota State Colleges and Universities System.
At the request of the student, all appeals of an adverse decision can be reconsidered by the Appeals Committee which may include the following: Counselors, Academic Deans, Directors and Assistant Directors within the Student Affairs Department. Additional information and documentation must be provided before appeals will be reconsidered.
The following outcomes may result from a reinstatement appeal:
This means that you can register and you are eligible to receive financial aid awards for which you qualify. You must complete the financial aid application process (FAFSA) to determine what awards you may receive.
This means that you may register for classes, but you will not be eligible to receive any financial aid awards until you are in good academic/financial aid standing again. You must demonstrate academic success before your aid will be reinstated. The majority of reinstatement requests fall into this category. You must be able to pay for your classes using resources other than grants or student loans.
This outcome is generally selected if you have not served the one year term of suspension and are trying to return early. You may be told that you are accepted for a future term following the one year term of your suspension.
Returning Following Suspension
Students whose reinstatement appeals are granted are required to participate in the Academics in Motion (AIM) program. Students may also need to meet required conditions such as specified coursework, limited credit enrollment, etc. as stated by the Appeals Committee.
A successful appeal grants reinstatement for one semester only. At the conclusion of that semester, the student’s academic progress is evaluated again. While students are able to register for subsequent terms, if the student does not meet SAP requirements at the completion of the appeal term, registration for future terms will be cancelled.
Financial Aid Eligibility
Federal and state law requires that a recipient of state or federal financial aid make satisfactory academic progress towards a degree or certificate to remain eligible for aid. In compliance with federal and state law, the college has established academic progress standards for all financial aid recipients. Students admitted to SCC and it is later determined that they were on financial aid suspension at prior institutions will not be eligible for financial aid at SCC without an approved appeal to reinstate financial aid eligibility.
Maximum Time Frame
Maximum Time Frame is the maximum amount of time in which a student must complete degree requirements and graduate or financial aid suspension will occur. Students must complete their degree requirements within 150% of the number of credits required in the program of record. If a student is enrolled in multiple programs, the program requiring the highest number of credits will be used for Maximum Time Frame calculations.
If a student has reached the maximum time frame limit and has not yet completed his degree requirements, he can file an appeal to extend the maximum time frame. Such appeals must be submitted 14 calendar days prior to the start of the term of planned enrollment/financial aid eligibility. Appeals will be reviewed and approved by the Director of Financial Aid or a designee and must be strictly followed.
Upon an approved maximum time frame appeal, the student must maintain a 2.5 GPA and 67% completion rate for each term of continued funding. A student who has not yet completed a program but wishes to change to another program should be aware of maximum time frame limits that may come into play when the professional judgment is made regarding financial aid eligibility.
Hold Code: 0041 Financial Aid
Additional Academic Information
Should a student drop or be dropped from a course in which they received aid and received a full refund, the student will be liable for aid received and must repay the funds.
If you need additional information regarding Satisfactory Academic Progress, please contact the Student Affairs Center at 507-332-5805 or 507-389-7220.