The Department of Instructional Technology (DoIT) offers an electronic equipment checkout service to South Central College (SCC) students. Electronic equipment is available for checkout at the Help Desk on the N. Mankato campus and the Library on the Faribault campus. Electronic equipment is to be used for the purposes of study, work, and research related to SCC activities.

Limits & Availability

  • The electronic equipment can only be checked out and used by currently enrolled SCC students.
  • If any electronic equipment is twelve days past due, the item will be considered lost. The borrower will be charged for replacement costs and denied electronic equipment borrowing privileges for a defined period of time.
  • Patrons who have Help Desk fines are ineligible to check out any other Help Desk equipment.
  • Electronic equipment will be available on a first-come, first-serve basis. They cannot be reserved ahead of time.
  • An eligible patron is allowed to borrow one of each type of electronic equipment at a time.
  • Borrowers may not install software on the machines.
  • Borrowers may not alter, delete, or copy any software loaded on the electronic equipment or otherwise change its existing configuration.

Checkout Procedure

  • Students borrowing any electronic equipment should read and agree to abide by the SCC Electronic Equipment Checkout Policy and the MnSCU Acceptable Use Policy. (http://www.minnstate.edu/board/policy/522.html)
  • The student borrowing electronic equipment is required to present a valid SCC ID card.
  • The borrower must sign the electronic equipment checkout agreement before taking any electronic equipment.
  • At the time of checkout, the electronic equipment will be inspected by a Help Desk worker to make sure it is intact and functioning properly.
  • The borrower will be cautioned to save files on a separate device. All files will be erased after the computer is returned.
  • The electronic equipment will be checked out to the borrower’s SCC Library account.

Loan Period & Renewals
The checkout period for each electronic equipment item is as follows:

  • Laptops – 1 Week
  • Video Camera – same day
  • Digital camera– same day
  • Sound recorders– 1 week
  • Web Cams– 1 week
  • Headphones– same day - onsite use only

Weekend check out of same day equipment is up to the discretion of the manager. Items will not be renewed. This allows for maintenance to be performed so the item can be re-circulated.

Check-in Procedure

  • When returning, the borrower should allow at least five minutes for the Help Desk worker to check the equipment.
  • Borrowers must return the electronic equipment to the Help Desk. Electronic equipment should not be left unattended at the Help Desk counter.
  • A Help Desk worker will verify that all parts are present and that the computer and all accessories are in good working order.
  • All electronic equipment will be turned on and checked for functionality upon return.
  • The electronic equipment will then be checked in from the borrower’s library account.

Fines & Liability

  • A patron's privilege to check out any electronic equipment may be removed for the upcoming academic semester for which a student is enrolled if the patron has two late returns in one semester.
  • Overdue notices are sent to the borrower’s SCC email account, starting the day after the equipment is due.
  • There is no grace period before fines start for overdue equipment.
  • The daily fines for each electronic equipment item is as follows:
    • Laptops – $10.00 per business day (M-F)
    • Video Camera – $10.00 per business day (M-F)
    • Digital camera– $10.00 per business day (M-F)
    • Sound recorders– $10.00 per business day (M-F)
    • Web Cams– $10.00 per business day (M-F)
  • After 14 business days unreturned electronic equipment will be considered stolen or lost. The student’s account will be billed for the replacement cost of the item and the Director of Public Safety, as well as the appropriate law enforcement agency, will be notified.
  • The borrower is responsible for making sure that the electronic equipment is in working order and without physical damage when it is returned.
  • Under no circumstances should a borrower leave the electronic equipment unattended. SCC will not be responsible for lost or stolen electronic equipment even when it is used on campus property.
  • It is the borrower’s full responsibility and fiscal liability for all costs associated with damage to the electronic equipment or its associated peripheral equipment during the period it is checked out or its replacement costs should it be lost or stolen.

Troubleshooting Problems & Questions

  • If patrons experience problems with electronic equipment hardware or applications or have questions, they should ask a Help Desk worker.
  • The borrower will be fiscally responsible for any damage to any electronic equipment if he/she tries to troubleshoot problems.

SCC is not responsible for damage to any removable drive (i.e. CD or flash drive) or loss of data (video, photograph, audio) that may occur due to malfunctioning hardware or software.

Created: February 11, 2011     Updated: April 5, 2013